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Privacy and Data Protection

Safeguard personal data and ensure compliance with a complex landscape of global and domestic privacy regulations through ITGRC Advisory Ltd.'s Privacy Services. We provide end-to-end solutions tailored to meet international, federal, and state-specific requirements, fostering trust and enhancing data governance.

ITGRC Advisory Ltd. helps organizations design and implement robust privacy programs tailored to their operational and regulatory needs. A well-structured privacy program integrates strategic, operational, and compliance elements to protect personal data effectively.

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Key components of Privacy Program

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Global Privacy Program comprise several vital elements:

 

1. Governance and Accountability

  • Leadership Commitment: Executive sponsorship to ensure privacy initiatives align with organizational strategy.

  • Data Protection Office:

    • Appoint a Data Protection Officer (DPO) or equivalent.

    • Establish a Privacy Governance Committee with cross-departmental representation.

  • Accountability Framework:

    • Define roles and responsibilities for privacy management.

    • Establish clear lines of accountability across business units.

2. Compliance and Regulatory Alignment

  • Global Regulatory Mapping:

    • Identify applicable laws and regulations (e.g., GDPR, CCPA, LGPD, PIPL, PIPA, HIPPA, COPRA, COPPA).

    • Continuously monitor legal and regulatory developments.

  • Compliance Mechanisms:

    • Develop and maintain policies and procedures for compliance.

    • Implement mechanisms for cross-border data transfers (e.g., SCCs, BCRs).

3. Data Management

  • Data Inventory and Mapping:

    • Maintain a comprehensive inventory of personal data collected, processed, and shared.

    • Map data flows to understand processing activities and ensure compliance.

  • Data Minimization:

    • Limit data collection to what is necessary for legitimate purposes.

    • Implement retention policies to ensure timely data deletion.

  • Data Quality:

    • Ensure data accuracy and integrity.

4. Privacy by Design and Default

  • Integration into Business Processes:

    • Embed privacy considerations into product and service development (e.g., Privacy Impact Assessments).

    • Conduct Data Protection Impact Assessments (DPIAs) for high-risk processing activities.

  • User-Centric Design:

    • Default settings to the most privacy-protective options.

    • Provide users with granular control over their data.

5. Security and Risk Management

  • Data Security Measures:

    • Implement encryption, access controls, and other technical safeguards.

    • Ensure secure data storage and transmission.

  • Incident Response:

    • Develop and test a data breach response plan.

    • Establish reporting mechanisms for data breaches.

  • Risk Assessments:

    • Regularly evaluate privacy and security risks.

    • Address third-party risks through vendor assessments and contractual safeguards.

6. Transparency and Communication

  • Privacy Notices:

    • Provide clear and concise privacy policies accessible to all stakeholders.

    • Ensure localized notices comply with regional requirements.

  • User Rights Management:

    • Enable data subject rights such as access, correction, deletion, and portability.

    • Automate processes for handling Data Subject Access Requests (DSARs).

  • Stakeholder Engagement:

    • Regularly communicate privacy initiatives to employees, customers, and partners.

7. Training and Awareness

  • Employee Training:

    • Regularly train employees on privacy principles, compliance obligations, and security best practices.

    • Provide role-specific training for high-impact functions (e.g., IT, HR, marketing).

  • Awareness Campaigns:

    • Foster a culture of privacy through ongoing awareness initiatives.

    • Highlight the importance of privacy in day-to-day operations.

8. Monitoring and Auditing

  • Program Effectiveness:

    • Conduct regular audits to evaluate compliance and identify areas for improvement.

  • Metrics and Reporting:

    • Define KPIs for the privacy program (e.g., DSAR response time, breach response time).

    • Report performance to leadership and stakeholders.

  • Continuous Improvement:

    • Use audit findings to update policies, processes, and training.

    • Stay proactive in addressing emerging privacy risks and regulatory changes.

9. Third-Party Management

  • Vendor Assessments:

    • Evaluate third-party compliance with privacy standards during onboarding.

    • Contractual Safeguards:

    • Include data protection clauses in vendor agreements (e.g., DPAs).

  • Ongoing Oversight:

    • Monitor vendor performance through periodic audits and reviews.

10. Cross-Border Data Transfers

  • Legal Safeguards:

    • Implement mechanisms such as Standard Contractual Clauses (SCCs), Binding Corporate Rules (BCRs), or adequacy decisions.

  • Localization Requirements:

    • Ensure compliance with regional laws requiring data residency (e.g., China's PIPL, Brazil's LGPD, UK GDPR, GDPR).

    • Technology Enablement:

    • Use tools to manage and monitor data transfer compliance.

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Description of Privacy and Data Protection Services

ITGRC Advisory Ltd. provides tailored Privacy Services designed to help organizations comply with an increasingly complex web of privacy regulations, safeguard sensitive information, and build trust with stakeholders. Our expertise spans global, federal, and state laws, ensuring comprehensive solutions for all aspects of privacy management.

 

Privacy Governance 

  • Virtual Data Protection Officer (DPO):

    • Acting as an external privacy leader, providing strategic oversight and ensuring compliance with GDPR, PIPL, and other regulations.

    • Establishing Privacy Governance Committees to oversee organization-wide privacy initiatives.

    • Defining roles and responsibilities, creating accountability frameworks, and managing regulatory communications.

  • Accountability Frameworks:

    • Developing structures that clearly define privacy management responsibilities across business units.

    • Aligning privacy initiatives with organizational goals and leadership priorities.

 

Regulatory Compliance Support

Navigating privacy laws can be challenging, especially with the rapid evolution of global, federal, and state regulations. ITGRC Advisory Ltd. ensures your organization stays compliant through:

 

Global Regulations:

  • EU GDPR: Governing data protection and privacy in the European Union.

  • Brazil LGPD: Brazil’s comprehensive data protection framework.

  • China PIPL: Strict personal information protection law for Chinese citizens.

  • Japan APPI: Regulates personal data processing in Japan.

  • India DPDP Act: India’s digital personal data protection law.

 

US Federal Regulations:

  • HIPAA: Protecting healthcare information privacy.

  • COPPA: Governing children’s online privacy.

  • GLBA: Financial institution data protection.

  • COPRA: Consumer Online Privacy Rights Act for comprehensive federal privacy protections.

 

US State Regulations:

  • CCPA/CPRA: Providing California residents control over their personal data.

  • VCDPA: Data privacy for Virginia residents.

  • CPA: Regulating data protection in Colorado.

  • CTDPA: Ensuring privacy rights in Connecticut.

  • UCPA: Data protection framework for Utah residents.

 

Sector-Specific Standards:

  • FCRA: Protecting consumer credit report privacy.

  • ECPA: Regulating electronic communications privacy.

  • EU AI Act: Addressing AI-related data protection.

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Privacy Risk Management and Data Mapping

  • Data Inventory and Mapping:

    • Identifying where and how personal data is collected, processed, and shared within the organization.

    • Creating comprehensive data inventories to support compliance and reduce risks.

  • Privacy and Data Protection Impact Assessments (PIAs/DPIAs):

    • Evaluating risks in data processing activities, particularly for high-risk or sensitive data.

    • Recommending measures to address identified risks and improve data protection practices.

 

Policy Development and Documentation

  • Custom Privacy Policies and Procedures:

    • Drafting policies tailored to organizational needs, aligned with legal obligations.

    • Establishing incident response protocols for managing breaches and data subject access requests (DSARs).

  • Operational Documentation:

    • Creating detailed records of processing activities to demonstrate compliance with regulations like GDPR and LGPD.

    • Standardizing workflows for consent management, retention, and data deletion.

 

Data Security and Incident Management

  • Security Measures:

    • Implementing encryption, access controls, and secure data storage solutions.

    • Ensuring safe data transmission and minimizing risks of unauthorized access.

  • Incident Response:

    • Developing and testing breach response plans, ensuring compliance with notification timelines under GDPR, PIPL, and other laws.

    • Supporting breach investigations and regulatory reporting.

 

Training and Awareness Programs

  • Employee Training:

    • Delivering regular, role-specific training on privacy compliance, principles, and security best practices.

    • Enhancing understanding of regional nuances, such as GDPR’s accountability principle and HIPAA’s privacy requirements.

  • Awareness Campaigns:

    • Running initiatives to promote a privacy-focused culture across the organization.

 

Vendor and Third-Party Risk Management

  • Third-Party Assessments:

    • Evaluating vendor compliance during onboarding and throughout partnerships.

    • Conducting periodic audits and performance reviews to ensure adherence to privacy requirements.

  • Contractual Safeguards:

    • Drafting data processing agreements (DPAs) to meet regulatory requirements, such as GDPR Article 28.

    • Monitoring third-party activities and addressing risks proactively.

 

Monitoring and Continuous Improvement

  • Program Audits:

    • Conducting regular privacy audits to evaluate compliance and program effectiveness.

    • Identifying gaps and recommending updates based on evolving regulations.

  • Performance Metrics:

    • Tracking KPIs such as DSAR processing times and breach response efficiency.

    • Reporting results to stakeholders and leveraging findings to enhance program performance.​

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With ITGRC Advisory Ltd., your organization can navigate the complexities of privacy management while building a compliant, secure, and trustworthy data protection framework. Contact us today to explore our privacy solutions.

Stay in touch

office@itgrcadvisory.com

ITGRC ADVISORY LTD. 

590 Kingston Road, London, 

United Kingdom, SW20 8DN

​company  number: 12435469

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Privacy policy

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